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facility/institution.

(c) VRWS ending balances must be segregated for each fiscal year.

Employees who accumulate VR time in a fiscal year and who are unable to
use the VR time by the applicable September 30th liquidation date due to

management requirements predicated on workload will be paid at the then
current straight time rate of pay. Payment will be made within two payroll

periods following the applicable September 30th liquidation date. Requests
for payment in the exceptional cases specified in this subparagraph, as

distinct from those specified in subparagraphs (a) and (b) above, should be
directed to GOER Research Division-VRWS Program and will be decided

on a case-by-case basis.
In all cases where payment for unused VR time is made, notification of

payment must be sent to GOER Research Division-VRWS Program. Such
notification must include date of payment, circumstances of payment,

employee’s name, title, number of hours in the employee’s normal
workweek (37.5 or 40), number of days of unused VR time, daily rate of

pay, and gross dollar amount of payment. In addition, agencies must certify
that they have not already used these savings for replacement staff in other

programs or, if they have, identify another funding source for the payment.
12. Review of VRWS Denials

a. Individual Requests
An employee whose request to participate in the VRWS program has been

denied shall have the right to request a written statement of the reason for
the denial. Such written statement shall be provided within five working

days of the request. Upon receipt of the written statement of the reason for

the denial, the employee may request a review of the denial by the agency
head or the designee of the agency head. Such requests for review must be
made, and will be reviewed, in accordance with the following procedure:

(1) Requests must be submitted by the employee or the employee’s

representative within ten working days of receipt of the written statement or
of the date when the written statement was due.
(2) Requests must be submitted to the official who serves as the agency

head’s designee at Step 2 of the grievance procedure.

(3) Employees of facilities must concurrently provide a copy of such
request to the facility head.

(4) Such requests shall specify why the employee believes the written
reasons for the denial are improper. The request must explain how the

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