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having constructive goals, such as assisting in employee development, or

teaching or modifying behavior. It involves face-to-face contact and out of

respect to the employee and the process, must be conducted in private.
Counseling is not viewed as a routine matter. When contemplating the

issuance of a follow-up memo, supervisors should consider if that level of
normal response is necessary or appropriate. Not all incidents require

counseling, not all counseling requires the issuance of a memo.
Consideration of this action may be appropriate for discussion with higher

levels of supervision and/or the personnel department. If such a memo is
issued to an employee, it must accurately describe the discussion and clearly

establish expectations for the future. Overall, counseling is viewed as a
supportive supervisory means of communication with employees.

Any grievances regarding counseling are grievable only to the extent
provided by Article 18 of the Agreement.

Appendix X

Leave Donation
This Appendix describes the leave donation program applicable to

employees of the CSEA Bargaining Units. Detailed guidelines on program
administration are contained in Attendance and Leave Manual Appendix H.

Program Description
The intent of the Leave Donation Program is to provide a means of

assisting employees who, because of long-term personal illness, have
exhausted their accrued leave credits and would otherwise be subject to a

severe loss of income during a continuing absence from work. This

Appendix extends the current provisions of the Leave Donation Program.
Eligibility Criteria - Donors
In order to donate vacation credits an employee of this unit must:

• have a minimum vacation balance of at least ten days after making the

donation, based on the donor's work schedule. Vacation credits which
would otherwise be forfeited may not be donated.

• donor identity is kept strictly confidential.
Eligibility Criteria - Recipients

In order to receive donated leave credits, an employee of this unit must:

• be subject to the Attendance Rules or otherwise eligible to earn leave
credits;

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