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on a case-by-case basis.

In all cases where payment for unused VR time is made, notification of

payment must be sent to GOER Research Division-VRWS Program. Such
notification must include date of payment, circumstances of payment,

employee’s name, title, number of hours in the employee’s normal
workweek (37.5 or 40), number of days of unused VR time, daily rate of

pay, and gross dollar amount of payment. In addition, agencies must certify
that they have not already used these savings for replacement staff in other

programs or, if they have, identify another funding source for the payment.
12. Review of VRWS Denials

a. Individual Requests
An employee whose request to participate in the VRWS program has been

denied shall have the right to request a written statement of the reason for
the denial. Such written statement shall be provided within five working

days of the request. Upon receipt of the written statement of the reason for
the denial, the employee may request a review of the denial by the agency

head or the designee of the agency head. Such requests for review must be
made, and will be reviewed, in accordance with the following procedure:

(1) Requests must be submitted by the employee or the employee’s
representative within ten working days of receipt of the written statement or

of the date when the written statement was due.
(2) Requests must be submitted to the official who serves as the agency

head’s designee at Step 2 of the grievance procedure. Employees of
facilities must concurrently provide a copy of such request to the facility

head.

(3) Such requests shall specify why the employee believes the written
reasons for the denial are improper. The request must explain how the
employee believes his or her work can be reorganized or reassigned so that

his or her participation in the VRWS program will not unduly interfere with

the agency’s program operations.
(4) The designee of the agency head shall review the appeal and make a

determination within ten working days of receipt. The determination shall
be sent to the employee and a copy shall be sent to the President of CSEA.

The determination shall be based on the record, except that the agency
head’s designee may hold a meeting with the employee and/or the

employee’s supervisors if the designee believes additional information or

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