Page 10 - 2016-2021-ISU

insurance policy regarding such space; and (4) such use shall be subject to

the State’s need for the space. In the event that the State needs to reoccupy

such space, reasonable advance notice shall be given to CSEA. The term
“office space” as used herein, shall not include the use of State equipment,

furnishings or supplies.
(b) In the event that, after the execution of this Agreement, CSEA shall

demonstrate a need for space in addition to that provided in paragraph (a)
above for the purposes stated therein, the State shall consider requests

presented by CSEA at the department or agency level, which shall make
its recommendation to the Governor’s Office of Employee Relations. The

determination whether to rent additional space shall be made by the
Governor’s Office of Employee Relations in accordance with the best

interests of the State and subject to the provisions contained in paragraph
(a) above.

(c) Grievances alleging violation of Section 4.4 shall not be arbitrable,
but shall be processed pursuant to Article 34.1(b).

§4.5 Meeting Space
No other employee organization, except employee organizations which

have been certified or recognized as the representative for collective
negotiations of other State employees, shall have the right to meeting space

in State facilities. No employee group shall have the right to meeting space
in State facilities for the purpose of discussing terms and conditions of

employment which are the responsibility of the collective bargaining agent.
§4.6 Access to Employees

(a) CSEA representatives shall, on an exclusive basis, except during

campaign periods and periods of challenge as defined in Section 208 of the
Civil Service Law, have access to employees during working hours to
explain CSEA membership, services and programs under mutually

developed arrangements with department or agency heads. Any such

arrangements shall ensure that such access shall not interfere with work
duties or work performance. Such consultations shall be no more than 15
minutes per employee per month, and shall not exceed an average of 10

percent per month of the employees in the operating unit (e.g., institution,

DDSO, hospital, college, main office or appropriate facility) where access
is sought.

(b) Department and agency heads may make reasonable and appropriate

9