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facility/institution in which the VR time was earned, unless the employee

requests and the new agency or facility/institution accepts the transfer of

the VR time on the employee’s time card. The lump sum payment for VR
balances upon movement to another agency or facility/institution will be

made irrespective of whether or not the employee is granted a leave of
absence from the agency where the VR time was earned. Payment will be

made within two payroll periods following the move to the new agency/
facility/institution.

(c) VRWS ending balances must be segregated for each fiscal year.
Employees who accumulate VR time in a fiscal year and who are unable

to use the VR time by the applicable September 30th liquidation date due
to management requirements predicated on workload will be paid at the

then current straight time rate of pay. Payment will be made within two
payroll periods following the applicable September 30th liquidation date.

Requests for payment in the exceptional cases specified in this
subparagraph, as distinct from those specified in subparagraphs (a) and (b)

above, should be directed to GOER Research Division-VRWS Program
and will be decided on a case-by-case basis.

In all cases where payment for unused VR time is made, notification of
payment must be sent to GOER Research Division-VRWS Program. Such

notification must include date of payment, circumstances of payment,
employee’s name, title, number of hours in the employee’s normal

workweek (37.5 or 40), number of days of unused VR time, daily rate of
pay, and gross dollar amount of payment. In addition, agencies must certify

that they have not already used these savings for replacement staff in other

programs or, if they have, identify another funding source for the payment.
12. Review of VRWS Denials
a. Individual Requests

An employee whose request to participate in the VRWS program has

been denied shall have the right to request a written statement of the reason
for the denial. Such written statement shall be provided within five working
days of the request. Upon receipt of the written statement of the reason for

the denial, the employee may request a review of the denial by the agency

head or the designee of the agency head. Such requests for review must be
made, and will be reviewed, in accordance with the following procedure:

(1) Requests must be submitted by the employee or the employee’s

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